The widespread use of Construction Management Software (CMS) has revolutionized how companies work. This system facilitates the automation and administration of construction processes covering the financial section, project management, or inventory control. In short, this system simplifies and automates complex processes, which allows for strategic management flow. Next, let’s dig into some important aspects of the Construction Management System in this blog!
What is Construction Management Software?
Construction Management Software automates planning, organizing, coordinating, and controlling the various stages of a construction project. Hence, from a single platform, it allows for managing human resources, materials, equipment, deadlines, costs and quality.
Furthermore, Construction Management Software consists of a system to manage all resources and business processes centrally. In short, CMS controls works, resources, inventory & budget for financial flow.
Briefly, this technological ally is perfect for construction companies, as it covers their needs in essential areas such as:
- Effectively planning and control of its execution.
- Budgets and cost planning.
- The management of tenders, comparisons and purchases.
- Supplier/vendor evaluation.
- The visualization of stocks and stockpiles on site.
- The work order reports.
- The economic and technical analysis of works.
How Does Construction Management Software Help in Each Phase of Construction?
This is how our software affects the individual phases of construction management:
Planning Phase
Conveniently plan appointments, components, and trades, then add subcontractors for complete access. This way, you also ensure that everyone involved is working on an up-to-date plan instead of many outdated versions.
Execution Phase
- The subcontractors also report their data digitally, which is directly visible to everyone involved. This means you can react immediately in the event of a delay.
- Since all subcontractor orders are stored in the app, every company sees the daily tasks that are relevant to it.
- If something goes wrong, disruptions and delays can be reported directly.
- The app also contains a phone book with all important numbers in case personal contact is needed.
Evaluation
All data is automatically collected in the app which allows you to analyze them for optimal planning.
What are the Construction Management System’s Functions?
Here are some common features of CMS that apply to construction management:
- Data Centralisation: The software gathers all the information related to the projects. It includes objectives, deadlines, budgets, resources, risks, progress reports, etc., in a single place accessible to the entire organization.
- Schedule Management: During the construction phase, the site manager oversees the phases, milestones, and dependencies.
- Resource Allocation: The software allows you to manage the resources available for projects, whether they are human, material, or financial. It helps balance workloads, allocate resources to the right projects, and avoid overloads or underutilization.
- Performance Monitoring: The software provides tools to monitor and measure the progress of projects, both individually and in the overall context of a portfolio. You can generate reports, dashboards, and charts to assess project performance, spot potential issues, and take corrective action.
- Risk Management: The program facilitates risk management by identifying, evaluating and supervising the risks associated with each equipment/machine in use. It makes it possible to establish palliative measures and monitor their effectiveness.
- Collaboration and Communication: PPM software often offers collaboration features, such as document sharing, online discussions, and shared calendars, encouraging communication between project team members and managers.
- Decision making: By consolidating information from the entire portfolio of project portfolios, the software facilitates informed decision-making about project selection, reassignment, or completion. Also, it allows you to visualize the impact of decisions on resources, deadlines and budgets.
The use of Construction Management Software helps to optimize project management and improve transparency and visibility. This optimizes the overall results and aligns the projects with organizational objectives.
The Benefits of Construction Management Software
This type of tool provides a series of benefits in the complete management of works and projects, such as:
- Generation of budgets and measurements: It helps to configure the structure of the work.
- Management of offers and contracts: To carry out the tender management, comparisons and contracting with suppliers of supplies for the work, allowing the establishment of contractual packages.
- Allocation of costs: Based on the receipt of delivery notes, the issuance of proforma invoices and the receipt of invoices from suppliers, allowing all of them to be linked together.
- Control of production and consumption: This benefit makes it possible to monitor the progress of the different work units, controlling the input of materials and their consumption independently.
- Management, Control and Monitoring of labour and Machinery: Through imputing expenses and income from the construction company’s resources, both from its machinery and workers.
- Management of supplies/vendors: It can enter central warehouses from which materials are distributed to the different works.
- Invoice management of the awarded work: It distinguishes between the bidding budget and the adjudication.
NYGGS 360: A Complete ERP for Construction Innovation
NYGGS ERP is a solution that allows you to group and centralize all the data and projects in a single platform, helping manage any construction company and automating all administrative tasks. With this innovative solution for Construction and Engineering, you will have the following:
- Accessibility to all work data: It integrates all the areas of the company (accounting, finance, analytics, purchasing, project management…) in a single work environment, so it is possible to access all the data of a work or installation and consult the information in real-time.
- Planning and budgeting: From the beginning to the end of the project, with this ERP for construction companies, we will be able to manage all kinds of revisions, carry out measurements and register or consult the allocations of each work or installation.
- Analytical control of costs: Measure and evaluate the profitability by work or project, obtaining details of all the phases, sub-phases, chapters, subchapters, etc., to have 360ยบ control and make better decisions.
- More productivity: It helps meet delivery deadlines and save time on administrative tasks, taking control of all resource consumption.
- Billing & invoice management: It allows you to issue invoices with different billing cases: by delivery on account, direct billing to the customer, billing to the origin…, etc., to adapt to each project.
- Scalability and rapid start-up: It has a quick implementation process and is an entirely scalable tool for the number of users as a company grows.
Conclusion
To sum up, construction projects are enormously complex and require much time, organization and money. For a project implementation safely, on time and economically, good construction management is something we require. It controls all process chains on the construction site. The main focus is on the development of the project, the organization and the control of the work, deadlines and costs, the general structural planning and the communication between all parties involved.
Lastly, a good recommendation is NYGGS 360-degree ERP, modular and scalable software that allows each company in the construction sector to customize the features they need. You can contact NYGGS to schedule a live demo!