What is the HRMS Full Form? It’s Much More Than Just Its Full Name

If you are an HR professional, you must be aware of the emerging digital tool that is becoming the backbone of the modern HR department. From recruitment to onboarding, performance tracking, payroll, and compliance, this solution automates critical HR functions. However, what is this software called? It is referred to as HRMS Software, which stands for Human Resource Management Software.

The HRMS brings together all your candidate and employee data in one place. Although HRMS full form is Human Resource Management System, it does more than just manage the human capital of your company. All correspondence (including form fills, phone calls, emails, texts and meetings), paperwork, contracts, payroll and tasks related to each candidate and employee are consolidated. Additionally, your entire team can access this information at the right time – to hire the right candidate or effectively manage employee information and performance.

What is HRMS Software Used For?

As the name suggests, HRMS Systems acts as a hub for organising and making sense of valuable employee data and insights. It provides all the tools needed to collect and manage information about the people who matter to your organisation’s workforce.

The HRMS software’s function varies depending on the department. For instance, HRMS can:

  • Assist recruiters in evaluating candidates’ performance and prior employment history before making hiring decisions.
  • Give managers the background knowledge and contact details they require to lead their teams successfully.
  • Provide payroll and benefits administrators with access to information that will enable them to process compensation

For any role that involves working with employees, organising and understanding HRMS data is essential. However, the quantity of data that organisations must monitor increases along with the number of employees. Data is frequently divided into several tools due to the numerous HR procedures and employee engagement options. Therefore, this makes it difficult (or impossible) to get a complete picture of your workforce and manage it effectively.

That’s why organisations of all sizes and across all industries are turning to HRMS tools to create a central hub for employee records. Consequently, it helps them to better understand their workforce, build stronger relationships, and meet their needs as they grow. Also, HRMS Software helps recruit and onboard new employees, streamline HR processes through automation, increase employee engagement and retention, and ensure employment compliance.

What Doesn’t an HRMS Software Do?

HRMS systems aren’t designed to help with backend operations like production, warehousing, shipping, engineering, or finance.

And, of course, HRMS tools can’t manage what they can’t see. So, if the organisation tracks employee data outside the system, it reduces the effectiveness of an HRMS tool. Some organisations use HRMS software solely for HR data management. However, an all-in-one HRMS system like NYGGS also offers important features like recruitment, onboarding, performance management, payroll, and benefits administration to help businesses manage their workforce more efficiently.

How Is HRMS Useful for Different Kinds of Businesses?

Human resource management systems offer easy customisation to meet the specific needs of any business type or size. Startups and large enterprises are using HRMS software to improve their recruitment, employee management, and compliance efforts. Apart from organising HR processes, HRMS platforms can benefit different businesses differently:


SMBs aren’t just small and medium-sized businesses; they are smart and modern businesses. It may feel true to the common misconception that an on-premises HRMS is too expensive and complicated for SMBs. Therefore, they can always start their HRMS journey with a cloud-based system. Acting as a kind of technological leveller, small business HRMS systems provide SMBs with fair competition and the ability to compete with the larger players in their industries for top talent.


As companies grow, so does their workforce, and so do the complexities of managing employees. With sophisticated features like applicant tracking, performance management, learning management, and payroll/benefits administration, an enterprise HRMS system can help reduce the time HR spends on mundane tasks and give them more time to focus on strategic initiatives, thereby boosting productivity and employee engagement across multiple locations.


It’s a common myth that manufacturing businesses don’t need an HRMS. The truth is that these companies also need to securely store employee information and use it to maintain compliance and engage their workforce. From managing worker certifications to staying up-to-date with labour laws, shift schedules, and training records, manufacturing companies do best with an HRMS platform in place.

Service Industries

Service companies have high employee turnover and typically require solutions that are quick in response. All communications with candidates need to be personalised and fast. Otherwise, you could miss out on top talent. Moreover, a multichannel HRMS tool has several features that can help service businesses improve productivity and retention. These features include applicant tracking, onboarding, self-service portals, and mobile access. By using this tool, businesses can easily reach out to their employees.

NYGGS HR: More Than Just HRMS Full Form

From the above-mentioned points, it is visible that Human Resource Management stands as an essential tool for companies. In today’s world, one needs to adopt HRMS software for the benefit of the organisation and the employees, as well as for compliance and productivity.

Of all the options available, NYGGS HRMS can be the right one for your company. Why not give it a try? We offer flexible month-to-month subscriptions that can scale with your growing workforce. Its comprehensive modules really do more than just manage your workforce. It is therefore more than an HRMS full form entirety. Contact us to find out how NYGGS HRMS software can help you.


Q1. What is the full form of HRMS?

A. The full name of HRMS is Human Resource Management System or Human Resource Management Software.

Q2. What are the benefits of an HRMS?

A. HRMS software enables a company to gain a complete understanding of its workforce while remaining compliant with changing tax laws and employment regulations.

Q3. Is HR really important to a business?

A. Human Resources (HR) is a vital part of any business – regardless of size. From being the first port of call for employees to manage pay and performance, HR comes in many forms, which is why it is important to a business.